Party Guide: Ensuring a Safe & Memorable Night

This guide offers advice for large events like after-ball parties, while also providing tips applicable to small gatherings.

Key principles:

Safety and enjoyment are paramount.

Alcohol concerns? Consider an alcohol-free event to keep things simple and safe. For people under 18, the safest option is not drinking at all and delaying drinking for as long as possible.

Legalities: If alcohol is involved, remember it’s a serious offence to supply to anyone under 18 unless specific conditions are met (parental consent, responsible supply).

Planning & Organisation:

Team effort: Work closely with parents, guardians, and students. A collaborative approach ensures a well-organised event.

Police Partnership: Inform local police early and be open to their visitation for everyone’s peace of mind.

Security Measures: Have appropriate adults acting as security on entry and exit throughout the duration of the event.

Entertainment: Hiring a DJ can create a relaxed and enjoyable atmosphere, fostering opportunities for interaction and engagement among peers.

Consideration: Be considerate of neighbours, noise and parking may impact them so giving them a heads up beforehand goes a long way.

Venue Selection:

Keep it Secret: Reveal the venue last minute to maintain exclusivity and control.

Facility Check: Ensure ample kitchen and toilet facilities, exits and space.

Invitations & Attendance:

Exclusive Entry: Recommended that only ball attendees or invitees can join. Secure entry with wrist bands or stamps. No door sales - pre-sold tickets only.

Gate: Limited time to enter e.g. 30 minutes only.

Watchful Eyes: Parents and guardians present to monitor and assist.

Alcohol Policy:

Delivery & Distribution: Parents deliver alcohol prior to the event. Distribute responsibly via a controlled, adult-supervised bar.

Underage Drinking: If allowed (parental consent, responsible supply), ensure a responsible approach: supervised consumption, no glass, food availability, and safe transport.

Transport:

Safe Rides: Arrange transportation to and from the event, ensuring no one drives under the influence.

At the Event:

Food & Hydration: Abundant food, water and non-alcoholic drinks. Consider BBQ, sandwiches, and savouries. Circulate all evening.

First Aid: Have a kit and a designated adult for minor emergencies.

Sober Monitor: Encourage groups to designate a sober friend for the night.

Quiet Zone: Offer a safe and quiet space for those needing a break.

In Case of Trouble:

Immediate Action: Parents called for any issues with intoxication, illegal drugs/contraband, or disruptive behaviour.

Communication: Have operational mobile phones on hand for emergencies.

Community Support: Contact details for local police and health services should be readily available.

Venue Address: Know the address of the event venue in case you need to call emergency services. Some rural locations do not have specific street addresses.

Remember: Every celebration is a milestone. Let’s make it memorable for all the right reasons – fun, safe, and inclusive for everyone.

Author Jamie Seymour (she/her) 

Health Promotion Advisor | Kaiwhakatairanga Hauora

National Public Health Service – Southern

Path Wānaka - more information on our website

Contact us: [email protected]

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