New business, brand new location and we need someone to help with our Admin duties in a fast-paced environment. Are you interested in being our new Admin super star?

We are seeking a highly organised and proactive Office Administrator to manage the daily operations of our state-of-the-art workshop.

The role is full time, Monday to Friday. 

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Answer phone calls, direct them to appropriate personnel, or take messages as needed.
• Manage the office email inbox, responding to or forwarding inquiries, as necessary.
• Maintain a clean and organised reception area.

Invoicing:

• Prepare, issue, and track customer invoices.
• Ensure accuracy in all invoicing and billing details, such as dates, amounts, and payment terms.
• Follow up on overdue invoices and communicate with clients as needed for payment processing.
• Assist with financial recordkeeping and reports related to invoicing.
• Processing all charge back and lease enquiries
• Ordering and Supply Management:
• Order office supplies and equipment as needed, ensuring adequate stock levels.
• Monitor inventory and manage relationships with suppliers to ensure cost-effective purchasing.
• Maintain records of orders, receipts, and invoices for office supplies and equipment.
• Ensure the smooth functioning of office operations by managing logistics and order deliveries.

Qualifications:

• Proven experience in an administrative role, preferably in an office environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Basic understanding of invoicing, billing, and order management systems.
• Strong attention to detail and problem-solving skills.
• Ability to maintain a professional and friendly demeanour while interacting with clients and colleagues.
• Positive attitude with a desire to succeed.

Additional Skills:

• Prior experience in customer service or reception is desirable.
• Strong interpersonal and time-management skills.
• Some small quotes to be prepared so sales experience would be valuable but not essential.

Bridgestone New Zealand Ltd is part of the global Bridgestone Corporation, an international leader providing sustainable mobility and advanced solutions for customers worldwide. We are New Zealand’s leading tyre specialists, committed to providing first class, friendly service to all our valued customers. If you value passion, dedication, and commitment as much as us – we want to hear from you!

How to Apply:

If this sounds like you, APPLY NOW

Email [email protected]